Montana Dermatology Privacy Policy

Montana Dermatology (“us”, “we”, or “our”) operates the www.montanadermatology.online, .com websites (the “Service”).

This page informs you of our policies regarding the collection, use and disclosure of Personal Information when you use our Service.

We will not use or share your information with anyone except as described in this Privacy Policy.

We use your Personal Information for providing and improving the Service. By using the Service, you agree to the collection and use of information in accordance with this policy. Unless otherwise defined in this Privacy Policy, terms used in this Privacy Policy have the same meanings as in our Terms and Conditions, accessible at www.montanadermatology.online

We reserve the right to update or revise this privacy policy at any time. Any changes will be posted on this page, and the date of the last update will be indicated at the top of the policy.

By using our non-HIPAA certified patient communication form, you consent to the terms outlined in this privacy policy.

Last Updated: January 1, 2024.

Information Collection and Use

While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information may include, but is not limited to, your email address, name, phone number (“Personal Information”).

We collect this information for the purpose of providing the Service, identifying and communicating with you, responding to your requests/inquiries, servicing your purchase orders, and improving our services.

Log Data

We may also collect information that your browser sends whenever you visit our Service (“Log Data”). This Log Data may include information such as your computer’s Internet Protocol (“IP”) address, browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages and other statistics.

In addition, we may use third party services such as Google Analytics that collect, monitor and analyze this type of information in order to increase our Service’s functionality. These third-party service providers have their own privacy policies addressing how they use such information.

Cookies

Cookies are files with a small amount of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a web site and transferred to your device. We use cookies to collect information in order to improve our services for you.

You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. The Help feature on most browsers provide information on how to accept cookies, disable cookies or to notify you when receiving a new cookie.

If you do not accept cookies, you may not be able to use some features of our Service and we recommend that you leave them turned on.

Do Not Track Disclosure

We do not support Do Not Track (“DNT”). Do Not Track is a preference you can set in your web browser to inform websites that you do not want to be tracked.

You can enable or disable Do Not Track by visiting the Preferences or Settings page of your web browser.

Service Providers

We may employ third party companies and individuals to facilitate our Service, to provide the Service on our behalf, to perform Service-related services and/or to assist us in analyzing how our Service is used.

These third parties have access to your Personal Information only to perform specific tasks on our behalf and are obligated not to disclose or use your information for any other purpose.

Communications

We may use your Personal Information to contact you with newsletters, marketing or promotional materials and other information that may be of interest to you. You may opt out of receiving any, or all, of these communications from us by contacting us.

You acknowledge that communications with Montana Dermatology using e-mail, facsimile, video chat, instant messaging, and cell phone are not guaranteed to be secure or confidential methods of communications. As such, you expressly waive the Montana Dermatology's obligation to guarantee confidentiality with respect to correspondence using such means of communication. You acknowledge that all such communications may become a part of your medical records. By providing your e-mail address on our online forms, you authorize Montana Dermatology, to communicate with you by e-mail regarding your" protected health information” (PHI) (as that term is defined in the Health Insurance Portability and Accountability Act (HIPAA) of 1996 and it’s implementing regulations) By inserting your e-mail address on any of our forms, you acknowledge that:

(a) E-mail is not necessarily a secure medium for sending or receiving PHI and, there is always a possibility that a third party may gain access.

(b) Although and Montana Dermatology will make all reasonable efforts to keep e-mail communications confidential and secure, Montana Dermatology cannot assure or guarantee the absolute confidentiality of e-mail communications.

(d) You understand and agrees that E-mail is not an appropriate means of communication regarding emergency or other time-sensitive issues or for inquiries regarding sensitive information. In the event of an emergency, or a situation in which you could reasonably expect to develop into an emergency, you shall call 911 or the nearest Emergency room, and follow the directions of emergency personnel. If you do not receive a response to an e-mail message within one day, you agree to use another means of communication to contact Montana Dermatology. Montana Dermatology will not be liable to you for any loss, cost, injury, or expense caused by, or resulting from, a delay in responding to you as a result of technical failures, including, but not limited to,

(i) technical failures attributable to any internet service provider,

(ii) power outages, failure of any electronic messaging software, or failure to properly address e-mail messages,

(iii) failure of the Practice’s computers or computer network, or faulty telephone or cable data transmission,

(iv) any interception of e-mail communications by a third party; or

(v) your failure to comply with the guidelines regarding use of e-mail communications set forth in this paragraph.

Compliance With Laws

We will disclose your Personal Information where required to do so by law or subpoena or if we believe that such action is necessary to comply with the law and the reasonable requests of law enforcement or to protect the security or integrity of our Service.

Security

The security of your Personal Information is important to us, and we strive to implement and maintain reasonable, commercially acceptable security procedures and practices appropriate to the nature of the information we store, in order to protect it from unauthorized access, destruction, use, modification, or disclosure.

However, please be aware that no method of transmission over the internet, or method of electronic storage is 100% secure and we are unable to guarantee the absolute security of the Personal Information we have collected from you.

International Transfer

Your information, including Personal Information, may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction.

If you are located outside United States and choose to provide information to us, please note that we transfer the information, including Personal Information, to United States and process it there.

Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

Links To Other Sites

Our Service may contain links to other sites that are not operated by us. If you click on a third party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit.

We have no control over, and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

Children’s Privacy

Only persons age 18 or older have permission to access our Service. Our Service does not address anyone under the age of 13 (“Children”).

We do not knowingly collect personally identifiable information from children under 13. If you are a parent or guardian and you learn that your Children have provided us with Personal Information, please contact us. If we become aware that we have collected Personal Information from a child under age 13 without verification of parental consent, we take steps to remove that information from our servers.

Non-HIPAA Compliant Patient Communication

Please read this section carefully if you intend to use our non-HIPAA compliant patient communication form.

1. Information We Collect:

When you use our non-HIPAA certified patient communication form, we may collect the following information:

Your name
Your email address
Your street address
Your phone number
Any message or inquiry you submit.

2. Use of Information:

We collect this information solely for the purpose of facilitating communication and responding to your inquiries. Your information will not be used for marketing purposes or shared with third parties without your explicit consent.

3. Data Security and Non-HIPAA Compliance:

Please be aware that the forms and communication on this site are not HIPAA-certified, and you are not using a HIPAA-compliant/certified platforms. You explicitly understand and agree that this form should not be used for sharing sensitive medical information, including, but not limited to, medical conditions, treatment history, prescriptions, or any other health-related data covered by HIPAA regulations.

4. Responsibility for Data Shared:

You bear sole responsibility for the information you choose to disclose through this form. We strongly advise against sharing any sensitive medical information or highly confidential data. If you require secure communication for such information, please contact us through our HIPAA-compliant channels, which will provide a higher level of data protection.

5. Data Retention:

We will retain the information you provide through this form for as long as necessary to fulfill the purpose for which it was collected. After that, we will securely dispose of it.

6. Your Rights:

You have the right to request access to, correction of, or deletion of your personal information. If you have any concerns or requests regarding your data, please contact us using the contact information provided below.

7. Contact Us:

If you have questions, concerns, or requests related to your personal information or this privacy policy, please contact us at [your contact information].

8. Changes to This Privacy Policy:

We reserve the right to update or revise this privacy policy at any time. Any changes will be posted on this page, and the date of the last update will be indicated at the top of the policy.

By using our non-HIPAA certified patient communication form, you explicitly acknowledge and understand the non-HIPAA compliance and the importance of not disclosing sensitive medical information through this form.

Changes To This Privacy Policy

We encourage you to review this Privacy Policy periodically for any updates or changes. Your continued use of our services constitutes your acceptance of any revised policy. This Privacy Policy is effective as of January 1, 2024 and will remain in effect except with respect to any changes in its provisions in the future, which will be in effect immediately after being posted on this page.

We reserve the right to update or change our Privacy Policy at any time and you should check this Privacy Policy periodically. Your continued use of the Service after we post any modifications to the Privacy Policy on this page will constitute your acknowledgment of the modifications and your consent to abide and be bound by the modified Privacy Policy.

If we make any material changes to this Privacy Policy, we will notify you either through the email address you have provided us, or by placing a prominent notice on our website.

Contact Us

If you have any questions about this Privacy Policy, please contact us.

HIPPA Communications